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Constitution

(the first suggested Revisions have been applied - click here to view final draft outline)
Constitution of the Calcium Community Church
TABLE OF CONTENTS
Article I - Name
Article II - Object
Article III – Government/Denominational Affiliations
Article IV - Doctrine
Church Covenant
Article V - Membership
Qualification of Voters
Active
Inactive
Article VI – Duties of Officers and Board
Officers and Board
Pastor
Clerk
Financial Secretary
Treasurer
Trustees
Deacons
Article VII – Standing and Sub-Committees
Pulpit Committee 5 Nominating Committee
Pastoral Relations Committee
Christian Education Committee
Missions Committee
Worship Committee
Article VIII - Meetings


Article I - Name
This church is to be known as the Calcium Community Church of Calcium, New York.

Article II - Object
The purpose of this church shall be the advancement of the Kingdom of Jesus Christ. It shall seek to attain this end through the public worship of God, the preaching of the gospel, and consistent Christian Living.

Article III – Government/Denominational Affiliations
The government of this Church is vested in the body which composes its membership; but because of its inherent interest in the Kingdom of God, its history and heritage, it recognizes its obligation and privilege to cooperate with other religious bodies having the same objectives. It shall therefore be affiliated and cooperate fully with the North Country Association of ABC/NYS, the American Baptist Churches of New York State and the American Baptist Churches of the U.S.A.

Article IV – Doctrine
This church follows the bible as an all sufficient basis of doctrine and practice as a summary of principles for Christian conduct among its members. The church adopts the following covenant:
CHURCH COVENANT
Having been led, as we believe, by the spirit of GOD, to receive the LORD JESUS CHRIST as our SAVIOUR, and on the profession of faith, and having been baptized into the name of the FATHER and of THE SON and of THE HOLY SPIRIT, we do now, in the Presence of God and of this assembly, enter into solemn covenant with one another;
To attend worship services of our Church regularly and uphold the public worship of God;
To cultivate, by private family prayer and meditation, a life of devotion and consecration to the God and Father of our Lord Jesus Christ;
To maintain spiritual integrity, sympathy and love in all our relationships with each other;
To contribute financially, as God prospers us to the support of our Church and to its missions both at home and around the world;
To give generously and loyally of our time to the activities of our Church;
To take the Word of God as the guide for our conduct, at home, in business, and in society, remembering always to set a worthy example;
To bring up those under our care in the knowledge and love of Christ, endeavoring to win them and our fellowmen to the Savior.

Article V – Membership
Section 1 - Qualifications:
Any person professing faith in Jesus Christ as personal Lord and Savior and who subscribes to the Church Covenant and to the Constitution, and has been baptized, may be admitted to membership.
Section 2 – Reception of Members
Persons may be received into membership upon the recommendation of the Pastor and majority vote of the Official Board.
1. By receiving Baptism on profession of faith in Christ as their Savior, or
2. By presenting a Letter of good standing from a Christian Church and evidence of baptism, or
3. By profession of faith and Christian experience, and profession of baptism.
Baptism by immersion is the established practice of this church. Persons unable to be baptized by immersion may, at the discretion of the pastor and official board be baptized by an alternate method of sprinkling or pouring.

Section 3 - Associate Membership
Persons may be received into Associate Membership upon the presentation of a letter from some other Christian church and by recommendation of the Pastor and majority vote of the official board, having given a statement of Christian experience.

Associate members may serve on all Boards and Committees, and vote on all business coming before the church except matters dealing with our faith and practice as a Baptist Church.

Hereinafter in this document the word member will also be understood to include associate member unless otherwise stated.

Qualification of Voters:
All active members 18 years of age or older in regular attendance of this church may vote on all matters pertaining to the church (see exception above for Associate Members). An active member must be present to vote – no absentee ballots will be accepted.

Active/Inactive Members Defined:
1. Active: Members will be considered active if they participate in the life of the church as outlined in the Church Covenant. Newly received members will be considered active. Members may remain active if they are physically unable to attend for health, employment, or similar reasons, at the discretion of the Official Board.
2. Inactive: Members will be classified as inactive when they cease to fulfill the requirements for active members as mentioned above.

Article VI - Duties of Officers and Board

To hold a position on the board a person must be an active member of the Calcium Community Church. A person may serve more than one term if nominated.

1. Officers and Board:
The officers of this church will consist of three trustees, treasurer, financial secretary, clerk, pastor, three deacons, and will constitute the Official Board of the church. The official board is responsible for general oversight of all spiritual and physical concerns of the church. All committees and sub-committees are responsible to the official board.

The election of all officers shall take place at the Annual Meeting and such elected officers shall take office immediately following their election.

A chairperson shall be elected for one year immediately after the Annual Meeting by the officers, and his/her duty shall be to preside at all business meetings of the board. The Pastor will act as co-chairperson of the board to officiate in the absence of the chairperson.

An office may be declared vacant by the Official Board for absence from four consecutive board meetings or otherwise not properly discharging the duties of office.

Vacancies on the board shall be filled by an appointment of the official board until the next annual meeting of the church.

Unbudgeted expenditures in excess of $2,000.00 must be voted upon by the membership.

Emergency expenditures may be approved by the Chairperson of the Official Board.

The official board will prepare the budget for the coming year and present it at the annual meeting.

2. Pastor:
Only such a person as is qualified by Christian character, ability and education, and whose credentials are recognized by the American Baptist Churches/New York State and the American Baptist Churches/USA shall be chosen Pastor of this church.

The pastor shall have spiritual direction of all the activities of the church. S/he shall be a member ex-officio of all boards and committees. S/he shall preach the Gospel, administer the ordinances of Baptism, Communion, Dedication of Children, Marriages, and Funerals. S/he shall watch over the membership, promote the spiritual interests of the Church, organize and develop its strength for the best possible service.

S/he shall be chosen by a three-fourths vote of all qualified voters present and voting upon recommendation of a pulpit committee at a meeting of the church regularly and duly called for that purpose. The term of office shall be indefinite, a vote of confidence being proposed at every Annual Meeting. The term may be terminated by either party by giving at least a sixty day notice. In case of action on the part of the church the termination may be accepted by a three-fourths vote of all qualified voters present and voting.

3. Clerk:
The clerk shall be elected annually to serve for one year. S/he shall keep a complete and accurate record of the minutes of all meetings and membership of the church. S/he shall see that necessary notices of meetings of the church are given, and that notice of the Annual Meeting is read on each of the two Sundays preceding the Annual Meeting.

4. Financial Secretary:
The Financial Secretary shall be elected annually to serve for one year. S/he shall receive all monies, keep an accurate account of the same and deposit them to the checking account. S/he shall keep track of each person’s donations for the year and provide them with a statement, if requested, at the end of the calendar year.

5. Treasurer:
The Treasurer shall be elected annually to serve for one year. S/he shall keep separate accounts of the monies received by him/her from the Financial Secretary for the support of the church. All disbursements are to be made in keeping with the mandates of the approved budget or be approved by the official board.

6. Trustees:
The trustees shall be elected for a term of one year. It shall be the duty of the trustees to oversee the business matters of the church in accordance with the laws of the State of New York. They shall be specifically in charge of the maintenance and improvement of the buildings and grounds

7. Deacons:
The Deacons shall be elected for a term of one year. They shall be specifically in charge of the spiritual matters of the church. These matters include, assisting candidates for baptism, the serving and preparation of the Lord’s Supper, overseeing of services in the pastor’s absence, serving on the Christian Education, Mission, and Worship sub-committees.

Article VII – Standing and Sub-Committees:

A. Pulpit Committee:
A representative pulpit committee of five active church members shall be elected by the membership for the purpose of investigating and recommending names of possible candidates for pastor. This committee will operate according to the guidelines for Search Committees through American Baptist Churches NYS/USA.

Presentation of the Candidate:
When the committee is ready to propose a prospective pastor, it shall send to each active member of the church the following information at least two weeks prior to the formal presentation of the prospective pastor.
1. The name and qualifications of the prospective pastor.
2. The date of the prospective pastor’s visit and vote.

Procedure for voting upon candidate:
On the date of the prospective pastor’s visit a sermon will be delivered by him/her. Directly following this service a special meeting of the active members of the church and official board members will be held. At this time the candidate will be voted upon by written ballot. To constitute a quorum in which to vote it will be necessary for half (50%) of the active church members to be present. In order to call a pastor a three quarters majority vote of those present will be necessary. Only one candidate may be voted upon at a time.

B. Nominating Committee:
A nominating committee of three active members shall be appointed by the official board at the February monthly meeting. One member of this committee shall be from the official board and will serve as chairperson. Two members of this committee shall be from the active membership. The duties of this committee shall be to select nominees for all elective offices of the church which will become vacant at the next annual business meeting, and to place those nominations before said annual meeting. It will also be their duty to provide written ballot sheets. Other nominations may be presented from the floor at the annual meeting by active church members providing the person nominated is present. The committee will present by written notice to all active members a list of proposed nominees two weeks prior to the annual board meeting.

C. Pastoral Relations Committee:
The pastoral relations committee consist of three members. One shall be elected by the congregation at the annual meeting; one shall be appointed by the pastor; and, one shall be elected by the new official board at the annual meeting. The duties of this committee are to serve as an advisory group to the pastor, bringing concerns of the congregation to the pastor; and as an advocacy group for the pastor’s leadership in the congregation. The committee should meet at least twice a year and conduct it’s business as outlined in the booklet “The Pastoral Relations Committee” published by ABC/USA.

The following are sub-committees and are responsible to the Official Board:

D. Christian Education Committee:
There shall be a Christian Education Committee consisting of at least two members plus the three deacons. This committee will choose the Sunday School teachers and youth leaders. This committee will choose the Sunday School curriculum and will keep all Sunday School records.

E. Missions Committee:
There shall be a Missions Committee consisting of at least two members plus the three deacons. The Missions Committee shall have responsibility for mission education and promotion in the church. They shall establish goals for special mission offerings, and shall promote the American Baptist mission endeavor as well as local, area or worldwide mission endeavors.

F. Worship Committee:
There shall be a Worship Committee consisting of at least two members and the three deacons.

Article VIII - Meetings

1. The annual business meeting of the church will be held the third Sunday in January immediately following the morning worship service for the purpose of the election of the church officers and reading of annual reports and such other business as may come before said meeting. The chairperson shall be the presiding officer. This meeting will be announced from the pulpit two consecutive Sunday mornings preceding the date of the meeting. Two/thirds of the active church membership shall be necessary to constitute a quorum for this meeting.

2. Meetings of the official board shall be held monthly at which time regular reports of the pastor, clerk, deacons, trustees, financial secretary and treasurer may be read and acted upon. A copy of the reports should be made part of the clerk’s minutes. Two thirds of those holding office on the official board must be present to hold the monthly business meeting. However, in the event that this is not possible, the treasurer is empowered to pay only such expenditures that are normal budget items. The pastor is not a voting member of the official board. The chairperson will only vote in the event of a tie. Members of the congregation are encouraged to attend the business meeting. However, only the officers of the official board are allowed to make motions and vote on any matter.

3. A special meeting of the active members of the church may be called by written request to the chairperson of the official board by five active members of the church. The reason for the meeting being called must be stated in the request. Two/thirds of the active church membership shall be necessary to constitute a quorum for this meeting.

4. This constitution may be amended, modified, or rescinded by consent of two/thirds of the members present and voting at a meeting of the church members, provided notice of the intended change has been given in writing at least two weeks before action is taken upon it, or by public announcement from the pulpit at each regular worship service on not less than three successive Sundays immediately prior to the date of said meeting.

5. The order of business for all business meetings of the church is suggested as follows: Meeting called to order; prayer; reading of minutes of previous meeting for information; report of officers; report of committees; unfinished business; elections (annual meeting) or filling of vacancies; new business and adjournment.

Effective April 2, 2006
Revised August 13, 2006

(Ed. note: Hyperlinks to data on this page are under development/review and will be updated when available.)

Calcium Community Church, 26816 NYS Route 342, Calcium NY 13616 - - Phone (315) 788-3823